RSVP

RSVP stands for the French phrase "répondez s'il vous plaît" and in colloquial English means "please reply." It is used when someone issues you a social invitation and wants to know -- and soon -- whether you intend to come or not. Here's how to give the inviter the proper courtesy when asked to RSVP.

Steps

 * 1) Check your calendar.  See if you are free on the appointed date and time.  If you previously accepted another invitation for that time, you will have to decline the new one.
 * 2) Check your feelings.  Do you want to attend this new event? If not, you may decline, and you don't need to give any lame excuses either.  Just say, "I'm sorry, but I won't be able to come."  If you'd be happier staying home watching a movie, do that instead.  Just let the host know not to expect you.
 * 3) Make up your mind by the date specified on the invitation; if a "reply by" date was not listed, reply within 24 hours of receiving the invitation.  What if something better comes up later?  That doesn't matter.  Maybe it will, maybe it won't, but it is rude not to reply quickly to any invitation and show up as promised.
 * 4) Don't leave your potential hosts in suspense.  If you want to hold your schedule open, the proper response to an invitation is, "Thank you for the invitation, but I'm afraid I will not be able to attend" -- saying, "No thanks," instead of, "Please wait until I see what else comes along."  True, you might not get a better offer after all, and if you turn down the invitation, you could end up having nothing else to do that night, but you are abusing the graciousness of your hosts if you keep them on the string as your back-up plan.
 * 5) Reply in writing or in kind.  To be most proper, one would reply in writing, by hand.  But one may reply in the same format that one was invited; for example, an email invitation can be answered by email. For an RSVP to a wedding or other formal event, write the reply on a small plain piece of stationery, mirroring the layout of the initial invitation.  The lines are centered.  Write in the third person.  "Ms. Janet Buck [i.e., you] / accepts with pleasure / the kind invitation of / Mr. and Mrs. Jones / for / Tuesday, the thirty-first of October."  If unable to attend, change "accepts with pleasure" to "regrets that she is unable to attend."  You never need to give a reason for not attending.  Just let the host know whether you're currently planning to be there or not.
 * 6) Communicate last-minute changes.  What if the time comes and you can't attend after all?  Maybe you're not feeling well, or your cat broke its leg, or there was some real emergency.  Then, as soon as you know, you must get in touch with the host (by telephone is fine) to let them know you can't come, and apologize.  Acceptance of a social invitation did not constitute a legal obligation; your RSVP just communicated your best intentions.

Tips

 * No reply card: Because exasperated hosts were making a lot of follow-up phone calls to inconsiderate invitees, the "reply card" was invented and is often considered standard and even necessary. However, if a reply card is not included with a formal invitation, you still need to reply in writing and provide the stamp.
 * Online options: Some hosts prefer online systems such as www.myrsvplive.com so guests can reply from a telephone or computer.  Initially used for casual events, online RSVPs have become more widely used for formal events such as weddings and anniversary parties.  Guests can select meal choices, state the number of guests attending, and leave personal responses that can be saved on a CD. This option provides an easier way to reply if friends and family are lax about replying with standard RSVPs.  Whether using formal or informal means, the important point is to make up your mind, reply promptly, and stick to it.
 * Schedule uncertainty: If you have other plans brewing but not finalized, you can phone the hosts and say, "I may be in Mexico at that time, but I'll know by the 20th. Would that be enough time to let you know?"  They may have to say no (if they need a head count for the caterer by the 15th, for example) but they will probably say yes.  Write a note on your calendar to RSVP by the date you said you would.
 * Bringing other guests: If you want to bring extra people, re-read the invitation. It may allow for your guests, in which case you can respond for your party.  "Hi, Jane, yes, I would like to come, and my sister is also available; thanks for thinking of us."  If not, you can call the hosts and weasel a bit: "I'd love to come to your party on the 31st, but my sister will be visiting me then."  Then the host can either say, "OK, thanks for letting me know, see you next time," or, alternatively, "Well, why don't you just bring your sister along?"  Never bring people who were not invited by name, even your own children, unless you clear it with the host first.
 * Dietary limitations: If you have special dietary needs (not preferences!), tell your hosts in advance and offer to bring a dish that you can eat. The host may accept your offer, or they may volunteer to make something suitable themselves.
 * Non-English speakers: If you are inviting someone who is not a native English speaker, they may not know what "RSVP" means, so add a note of explanation.  Quite a number of cultures do not have the same rules about replying to invitations.
 * Invitations from businesses and non-profits: If you are a major donor to a charity and they ask for an RSVP to a fancy sit-down banquet, do reply if you expect to attend, and don't show up unannounced if you didn't reply. You should be able to tell the difference between a legitimate invitation from a business or charity with whom you have a long-standing relationship, which warrants greater consideration, and the scattershot junk-mail approach that some businesses and charities use.  You are not required to reply to requests for RSVPs from those seeking their own enrichment; they are abusing a social custom and you can ignore it without committing a social error.
 * If an invitation doesn't say RSVP: If you receive a social invitation that does not indicate to RSVP, you should still reply. It is polite to accept or decline all invitations.

Warnings

 * People you would never think to care about these things often do, from dates and grandmas to friends and employers. Depending on your crowd, you will get a reputation as either "rude" or "flaky" if you habitually fail to respond to invitations.
 * One of these days, you or someone for whom you care deeply is likely to host an event and will need to know, well in advance, how many people plan to come. Then you will understand why the rules about replying are so strict.

Related Tips and Steps

 * How to Be a Good House Guest
 * How to Write a Thank You Letter
 * How to Thank Someone
 * How to Politely Turn Down a Drink From Your Host
 * How to Buy Wedding Invitations